Accounts Payable and Invoice Management

An enterprise approved Accounts Payable and Invoice Management solution with AI-boosted end-to-end processes and risk mitigation functionality, including 2-, 3-way and non-PO matching considering information in ERP. Axirum provides complete visibility over all invoice-related documents and processes.

The solution is based on multi-purpose platform and can be easily amplified by other applications (Contract management, Financial archive, etc).

2-, 3-way
and non-PO matching

AI-boosted
processes

End-to-end
AP automation

Risk mitigation
and compliance

Enterprise
Approved

AI-driven invoice capture

Accumulation of all paper and electronic invoices, regardless of their format or whether they are received via mail, scanner, fax, e-mail, an invoicing system, or a supplier portal.
Intelligent capture, recognition, and classification of accounting documents to release employees from routine tasks and avoid double entry.
Notifications about duplicate payments, purchase order mismatches and other AP data inconsistencies.

AI-driven invoice capture

Smart and flexible workflows

Intelligent selection of an optimal approval route based on a document type and content.
Approval processes with all relevant information from ERP, billing or other accounting systems.
Automatic invoice verification against budget or contract terms and conditions.
Notifications about payment dates.
No-code configuration of approval cycles according to the company specifics.

Complete visibility and safe storage

A unified repository for all accounting documents.
Automatic data synchronization between Axirum and other integrated systems.
Fuzzy and federated search to retrieve information from all the company systems.
Widgets to get a bird's-eye view of all accounting documents in work.
Inbuilt scripts to quickly export required set of documents in the right format and prepare for audits.

Complete visibility and safe storage

Risk mitigation

Automatic PO items matching and autocheck of amounts and counterparties’ details to minimize risks of payment errors.
2-, 3-way and non-PO matching considering information in ERP systems to highlight discrepancy.
Tracking of each processing stage to make sure that all invoices are paid in due time.
Graphical dashboards and configurable reports to keep abreast with current finance situation and make opportune decisions.

Add AI to Your Accounts Payable

Get rid of routine and trust your time consuming manual work to Artificial Intelligence (AI). Axirum is equipped with intelligent tools based on machine learning and artificial neural networks that allow to:

Automatically capture, recognize, and classify accounting documents into types.
Select optimal approval route based on invoice requisites (name, type, total amount, counterparty, etc.).
Fill in invoice cards with facts extracted from documents: the system highlights recognized facts both in a document text and in a document card to make the check easier.
Check invoices for duplicates and match them with purchase orders.
Automatically match items and pricing of counterparty’s product list with internal catalog from company's ERP-system.
Check the correctness of amounts and counterparties’ details.
Process business trip documents, e-tickets, and photos of receipts that employees send to a special email, and forward them to an accountant for approval.