Digital HR Processes in Mondelēz

Mondelēz is one of the biggest snack manufacturer’s in the world. The company produces popular brands, such as Alpen Gold, Milka, and Picnic chocolates, Oreo and Barni biscuits, Tuc crackers, Dirol gum, and Halls candies.

One of the company’s global goals is to improve labor environment and provide the employees with the best tools for professional development. The goal of implementation of a modern information system was to improve work efficiency and convenience as well as reduce overhead and labor costs.

Digital Management of Vacations and Business Trips

The Axirum HR module allows managing vacations, from preparing a vacation schedule to confirming, rescheduling, or canceling vacations. An employee just needs to click a required button, and the system automatically fills in a vacation request letter.

Employees can also initiate preparation of a business trip in single click. The card of a business trip contains information on location of a business traveler, purpose, duration, and destination of the business trip, etc. Moreover, in the card employees can specify planned expenses.

After the employee fills in the card, the business trip is sent for approval to employees of the legal or security departments and HR specialists. If required, the employee can sign a consent to work a day off. Finally, the manager can sign a business trip order with an electronic signature right in Axirum. The order can be converted into a PDF file with the signature stamp.

To facilitate the work of managers, the system forms special reports on overlapping vacations and business trips and counts the number of unused vacation days for each employee.

Within the project, Axirum has been integrated with an HRM system, so the data on company structure, departments, employees, and vacations is transferred in Axirum automatically. At the same time, Axirum sends to the HR system information about business trips and confirmed vacation days 12 days before its beginning.

Secure access to the system is ensured by external authentication via the Saml 2.0 protocol. The external authentication provider is Microsoft Azure AD.

Project results

Due to digitalization of HR processes, Mondelēz has arranged an effective remote work. Here are the other project outcomes:

• Speeded up signing of orders on personnel and on main activities.
• Easy acquaintance with the company’s rules.
• Increased transparency in the management of disciplinary actions.
• Simplified work with timesheets and company’s regulations.
• Simplified document registration due to the unified digital logbooks.

All HR documents are now signed with an enhanced electronic signature by the employer, and with a simple electronic signature by an employee. The only exception is the employees working remotely, and the company will provide them with enhanced electronic signatures as prescribed by law.

Solution used

HR Management